Bylaws of the University of Alabama Student Chapter of the ACM

Article I – Name

  1. This organization shall be called the University of Alabama Student Chapter of the Association for Computing Machinery. In these Bylaws it is referred to as the Chapter; the Association for Computing Machinery is referred to as the ACM.

Article II – Purpose

  1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:
    1. . An increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.
    2. Greater interest in computing and its applications.
    3. A means of communication between persons having an interest in computing.
    4. Providing the computer science student body with a means of affecting the policy decisions of the department and facilitating the flow of communication between students, faculty, and staff.
    5. Provide students, faculty, and administration of the computer science department access to motivated students for assistance with departmental programs and recruitment opportunities.
    6. Expose students to opportunities upon completion of the Computer Science program at the University of Alabama.
  2. The Chapter will serve students at University of Alabama and the local community.
  3. The Chapter is chartered by the national ACM.

Article III – Membership

The provisions of this section must conform to the membership provisions specified in ACM’s Bylaws (Bylaw 6, Section 5; ACM Constitution Article 3).

  1. Membership in the Student Chapter shall be open to all ACM members and nonmembers.
  2. Voting membership in the Student Chapter shall be granted to active chapter members and associate chapter members who are in good standing.
  3. Active members of the Student Chapter are required to be full time students of The University of Alabama whose major or minor field is declared as Computer Science. Associate members are students attending a university other than The University of Alabama, students whose major or minor fields do not include Computer Science, and community members.
  4. National ACM membership is not required of active and associate members, although it is strongly encouraged.
  5. The number of active members in the organization must be one more than 50% of the total number of members. Associate members are not eligible to hold office.
  6. Membership in registered student organizations shall be open to all students of The University of Alabama, without regard to race, religion, sex, disability, national origin, color, age disability, gender identity or expression, sexual identity, or veteran status except in cases of designated fraternal organizations exempted by federal law from Title IX regulations concerning discrimination on the basis of sex.
  7. 50% plus one of all members must be current University of Alabama students.

Article IV – Officers

  1. The officers of this Chapter shall be: Chair, Vice Chair, Secretary, and Treasurer. These officers constitute the Council. A minimum of three officers is required to establish a Chapter; some Chapters combine the offices of Secretary and Treasurer. Other offices may also be established.
  2. All officers of the Chapter must be members of ACM.*
  3. The officers shall be elected by a plurality of the votes cast at the annual election meeting. They shall take office on January 1st and serve for one year.
  4. No member may serve in the office of Chair or Vice Chair for more than two consecutive years.

Article V – Duties of Officers

  1. The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The Chair shall preside at all meetings of the chapter and of its Executive Council. The Executive Council shall consist of the Chapter officers, the Student Chapter Sponsor, and chairs of the Chapter’s standing committees.
  2. The Vice Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Chapter, and perform other duties that may be assigned by the Chair.
  3. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include:
    1. Maintaining the records of the Chapter.
    2. Preparation of the Chapter’s activity report and officer contact information and submission of these to ACM Headquarters.
    3. Submission of any proposed amendment to these bylaws to the ACM Chief Operating Officer. Proposed amendments must be approved before they can be submitted to the Chapter’s membership for a vote.
    4. Perform other duties as assigned by the Chair.
  4. The Treasurer shall collect dues, pay all bills, and maintain the Chapter’s financial records. Duties of the Treasurer also shall include:
    1. Preparation of the Chapter’s Annual Financial Report for presentation to the Chapter at the Annual Election meeting.
    2. Completion and submission of the Annual Financial Report to ACM Headquarters.
    3. Performance of other duties as assigned by the Chair.

Article VI – Chapter Sponsor

The Sponsor shall be a faculty member or full-time staff member of your school. Each Student Chapter has one Sponsor.

  1. The Student Chapter Sponsor shall be a voting member of ACM and either a member of the faculty or full-time staff of the University of Alabama.
  2. The Student Chapter Sponsor shall be selected by the Executive Council immediately following the Election Meeting. The selection shall be confirmed by the school.
  3. The Student Chapter Sponsor shall be generally responsible for the activities of the Chapter. Specifically, the Sponsor:
    1. Helps provide continuity from year to year as student leadership and personnel change;
    2. Promotes good student-faculty relationships
    3. Helps maintain university standards in all activities of the Chapter
    4. Exercises financial supervision, if necessary, by:
      1. promoting prompt payment of bills and collection of dues
      2. overseeing the settlement of all accounts in the event of dissolution of the Chapter
    5. Represents the Chapter’s interests to the faculty and administration.

Article VII – Executive Council

There is no requirement that there be an Executive Council, but if there is one, the Chair would be the presiding officer. If there is no specific Executive Council, the set of officers are the Executive Council.

  1. The Executive Council shall consist of the Chapter officers, the Student Chapter Sponsor, and chairs of the Chapter’s standing committees.
  2. The Term of the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on January 1st and serve for one year.

Article VIII – Standing Committees

  1. The standing committees of the Chapter shall be Program, Arrangements, Education, Membership, Publicity, etc.
    1. The Program Committee shall plan and make arrangements for the technical programs of the Chapter’s meetings in accordance with the membership’s interests and the aims of the Chapter as set forth in Article II.
    2. The Publicity Committee shall maintain a mailing list and publish and distribute all notices and publicity for and to the members of the Chapter.
    3. The Education Committee shall be responsible for the establishment and maintenance a mentoring service that shall be available to Computer Science students at the university, as well as any other educational programs run by the ACM.

Article IX – Temporary Committees

With the advice of the Chapter’s Executive Council, the Chair may appoint such temporary committees as appropriate.

  1. A Nominating Committee, consisting of at least three voting members of the Chapter, at least two of whom shall not be members of the Executive Council, shall be appointed by the Chapter Chair at least two months prior to the Election Meeting.
  2. An Audit Committee shall be appointed by the Chapter Chair at the close of the fiscal year to assure the accuracy of the accounting of the Chapters funds for the year. This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM headquarters.

Article X – Meetings

  1. Meetings shall be held as planned by the Program Committee. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.
  2. The Annual Election meeting should be held at the last meeting of the semester. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the election of officers shall be held. Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.

Article XI – Finances

  1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
  2. Dues shall be fixed annually by the Executive Council.
  3. Should this Chapter remove its association from The SOURCE, the Chapter’s assets and liabilities will be under the control and responsibility of the Chapter’s sponsor, who will determine the best way to use the finances for the advancement of the organization.

Article XII – Amendment and Voting Procedures

  1. All proposed changes to these Chapter Bylaws shall be approved by the ACM Chief Operating Officer.
  2. No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as 50 percent of the voting membership of the Chapter or at least 10 members, whichever is greater.
  3. A simple majority of the voting members present shall be required to carry a motion.
  4. Officers will be elected by a plurality of votes cast.

Article XIII – Dissolution of the Chapter

  1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
  2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the ACM Finance Director.

Article XIV- Relationships

  1. This Student Chapter of the ACM is supported and overseen by the national Association for Computing Machinery and abides by its constitution and bylaws as applicable to a Student Chapter.